- Articles of Incorporation
- Copy of SCAC Code Documents
- Copy of Insurance
- Copy of truck registration (IRP CAB Card)
- Copy of your IFTA Certificate (+ appropriate decals on the truck)
- Information of trailers including Year, Make, Model, Plate Number, and State Plated in.
- CBSA Carrier Code
- FAST (Free and Secure Trade) Membership Card
- eManifest – requires access to the Canadian PARS (Pre Arrival Review System)
Steps to Canadian Truck Authority
Use the following guide and check-lists to get the proper documents
Obtain a CBSA Carrier Code
- Before entering into Canada your Trucking Company must be setup with the CBSA (Canada Border Service Agency) and apply for a CBSA-issued carrier code.
- A carrier code is a four-character unique identifier that is assigned by the CBSA to identify a carrier.
- The generic carrier code 77YY is no longer valid.
- The Carrier Code will be used in the PARS (Pre-arrival Review System).
- Carriers must have printed barcodes available to attach to all BOLs.
- Barcode stickers can be printed at any of the CBSA suggested companies.
Enroll for the FAST Program (Free and Secure Trade)
- Apply for the FAST (Free and Secure Trade) program (http://www.cbsa-asfc.gc.ca/prog/fast-expres/menu-eng.html)
- The FAST Commercial Driver Program allows you to use FAST dedicated lanes in Canada and the United States (where available);
- Cross the border with accelerated customs and immigration processing
- Transport eligible goods for FAST-approved carriers and importers.
- Check if you qualify and apply at http://www.cbsa-asfc.gc.ca/prog/fast-expres/application-demande-eng.html
Confirm Registration & Insurance Requirements
- Add the regions or states you will be crossing to your IRP (CAB Card) registration with the DMV of your state
- Add the specific Canadian province/territory that you will be entering to your IFTA permits.
- Acquire liability, cargo and reefer insurance.
- Third party liability coverage for general freight has to be for a minimum of $1,000,000.00.
Cargo insurance is required (based on GVW – Grosss Vehical Weight) as follows
- GVW up to 27,998 lbs (12,700 kg) – $15,000 minimum
- GVW up to 46,296 lbs (21,000 kg) – $20,000 minimum
- GVW up to 81,570 lbs (37,000 kg) – $27,000 minimum
- GVW over 81570 lbs (37,000 kg) – $32,000 minimum
IRP Vehicle Registration (CAB Card)
- Commercial vehicles traveling into Canada are required to register.
- Register for the International Registration Plan (IRP) in your State
IMPORTANT: After you have Canadian Authority you need:
- Trucks transporting goods into Canada will be required to transmit cargo and conveyance data electronically to the CBSA a minimum of one hour before the shipment arrives at the border.
- To review the requirements visit the CBSA’s site: http://www.cbsa-asfc.gc.ca/prog/manif/reqhc-extr-eng.html.
- To apply for or to access the eManifest portal visit: http://www.cbsa-asfc.gc.ca/prog/manif/portal-portail-eng.html
- The PARS sticker must be affixed to the BOL and paperwork, then send to your broker for submittal to CBSA for customs clearance
- Documents must be given to Canadian Customs in the following order:
- BOLs with PARS barcodes attached
- Remember that it is one PARS per shipper
All drivers that cross into Canada will need the necessary personal documents on hand:
- Valid Passport
- Social Security Card
- Valid CDL – Commercial Drivers License (CDL record must be clean)
- FAST Membership Card
- Hours of Service:
- Canadian Hours of Service Regulations closely follow that of the FMCSA
- Canada permits a 13-hour driving time within a 14-hour on duty time
- Canada requires 10 hours OFF DUTY time which can be broken down into the mandatory 8 consecutive hours off duty, and a distribution of the other hours throughout the day in blocks of no less than 30 minutes.
- In general, GVW and axle weight limits are higher in Canada
- Any equipment/load that complies with FMCSA regulations in the United States will be legal in Canada.
- Most U.S trailer configurations are allowed in Canada
- The 10-ft, 1-in. axle spread is not admitted in western Canada.
- The overall length limit is 23 m or 75.5 feet.
- Some jurisdictions require permits for long wheelbase tractors pulling 53-ft trailers.